Minutes for 10-12-06 meeting

President Dan Weinert called meeting to order.

Everyone present introduced himself or herself to everyone present.

Secretaries Report: Minutes were reviewed silently.  After review motion to accept as presented was made by Julia Bargman.  Kay Westman seconded motion.  No further discussion.  Passed unanimous.

Treasury Report: Joan Weinert presented to club the treasury report.  Kay Westman asked for clarification of summary from the Smithville Meet.  It was asked that if having the DJ was an expense we needed to have next year?  The members, coaches, visiting coaches and runners that this made our meet really stand out agreed it.  Coach Williams commented that it made it great for the announcement of the awards.  Also Dan added next year we would have the National Anthem. 

Discussion of shirt sales details.  Dan explained how we earned the $150.00 T-shirt Proceeds.

Motion to accept Treasury reports as presented was made by Kay Westman.  Julia Bargman seconded motion.  Passed Unanimous.

Vice-President Report – None

Coaches Comments: 

Coach Williams asks for confirmation of spaghetti dinner location was at the Harman’s.

Conference Meet would be held at Platte County Course.  Varsity & JV Girls would be a combined race. Varsity & JV Boys would run Separate.

District meet to be held at Richmond

Coach Williams thought our invitational meet went well.  She suggested next year purchasing the shirts

Homecoming Run – Coach Williams suggest having a meeting with the drivers that assist in the run.

Senior Night – Coach Williams was very pleased with how it went and reported also that Mr. Wohlford agreed that the seniors deserved this night.

President’s Report – Dan Weinert reported that it has been suggested that the banner that is placed on meet days be auctioned off at the end of the season.  Kay Westman suggests the banner be auctioned off to the highest bidder at the awards banquet.   Dan reported the photos from the homecoming run turned out great.  Rudy was pleased with the orders he received for the photos and Rudy would like to video the run next year. 

Old Business: Dan reported the tent has arrived.  It has not been opened yet and he asked Coach Sickel if he would open it to make sure it looks and works ok. 

Memberships drive.  Dan stressed the need for member ship drive.  After this season we are loosing several senior parents and need new members to keep the club going.

New Business: Fund Raising.  The annual fund raising mail-out asking for contributions would be starting.  Each runner would be asked for 10 names and addresses of family members, friends, etc of people who might like to make a contribution to the booster club.  A picture of the runner would be mailed out with the letters.  Dan stated there were some runners whose photo did not include the football used on the torch run.

Dan is to contact these runners to see if they wanted their photo retaken for the mail-out. 

State Meet: Coach Williams suggested that the runners ride a bus as a team to Jefferson City.  Dan had gotten prices on renting two vans.  He had gotten a price of $219.00 per van.  The school agreed to reimburse the club for this money rather than pay for a bus and a driver.  Coach Williams then said she would prefer taking two vans that way the girls can ride separate from the boys.

The Team will be staying at the Fairfield Inn.

Parents want to plan an after meet dinner.  It was suggested eating out rather than cooking out.

There will be a meeting on October 30 to finalize state plans.

Nominations for new officers: Dan at this time asked for nominations for the following officers: President, Vice-President, Secretary and Treasurer.

Donna Yates volunteered for Secretary position.

Bryan Grangenett was nominated for office of President.

No nominations for Treasurer were made at this time.

Election for officers will be held at the awards banquet, which is TBA.  The current officers will leave office at this time and the new offices will take over at this time.

Bryan Grangenett suggest to club that either thank you letters or plaques be sent to the business who donated water and Gatorade for our invitational meet.  Bryan agreed to makeup the thank you plaques.

Julia Bargman asked for clarification on Varsity lettering system.  Coach Williams explained old system and the changes she is making for the new system.

Next meeting October 30, 2006.  This will be to finalize state meet plans.

Meeting adjourned.