Minutes for meeting September 12, 2006

President Dan Weinert calls meeting to order.

Introductions:  Everyone present introduced themselves to the group.

Secretaries Report: Peggy Cudney presented minutes from April 27, 2006 meeting to the SWCCBC.

Dan explained the by-law amendment to the group.  After review motion to approve as presented was made by Kay Westman.  Lori Meyers seconded motion.  Motion was passed unanimous.

Treasury Report: Joan Weinert presented the treasury report.  Kay asked for clarification of the two different totals listed.  Dan explained the difference in actual total funds available and future funds available.  After clarification Kay Westman motion to accept treasury report as presented.  Barbara Stan seconded motion.  Motion was passed unanimous.

No Vice-President report given.

President’s Report: Dan stresses the need for a membership drive to enroll new members.

Old Business: Getting Middle School Cross-Country program started.  We must have administration help.

New Business: Discussion of Smithville Invitational.  Joan & Peggy to run concessions.  Review of volunteers and the time they need to arrive to help.

Shoe Sign Replacements.  Dan described the banner that will replace the individual shoe signs that will be displayed at the driveway of the school entrance.

Homecoming Run: Dan to finalize route.  Dan to send press release to area media outlets.  Rudy’s Photography to shoot the run.  Band to form spirit line for entrance of the football stadium.

Fundraising:  Dan explained to group how the mail out fundraiser works.  Each runner turns in 20 names of friends and family to be mailed the fundraiser letter.

Officer Nominations.  At October meeting Dan will call for nominations for new board members.

Tent:  Lead-time for Cross County tent is 2-3 weeks.  Dan explained the approximate cost of the tent, the type of material, the frame, the artwork, etc.  Kay Westman makes a motion to order the tent in the amount not to exceed $2400.00.  Lori Meyers seconded motion.  Motion was passed unanimous.

Coaches report: Coach Williams just wanted to go over the meet, make sure her volunteers new what time to report etc.  She reported that both teams are doing very well so far. 

Open Discussion: Clarification of metro meets location.  Coach Williams verified the meet would be held at Raymore-Peculiar High School.

Next Meeting TBA

Meeting adjourned.